Guide to Workspaces

With Workspaces, users can enjoy the convenience of streamlined collaboration for teams that frequently work together. Admins can create workspaces and invite members, customizing each user's access to Workspace content. 

Enterprise customers can now create multiple workspaces, allowing only designated team members to view, edit, and manage content—reducing clutter and ensuring smoother workflows.

Easily add or edit projects, move files, and download projects within the workspace. Don’t worry; everyone will still have a personal space they can use if they want to, and everyone will retain access to the Team workspace for whole-team collaboration.

Creating a Workspace

Admins can create new workspaces to structure team collaboration.

1. In the Projects page, click New in the top-right corner and select Workspace.
2. Name your workspace and choose a color for the  Workspace icon.
3. To invite team members, click Add team members and select their access level from the drop-down menu. Team members are automatically notified via email.
   
   • Full Access: Can edit projects, move files, download assets, and add team members.
   • View Only: Can review projects, listen to voiceovers, and download files but cannot edit or move files.                                                                                   
4. Click Create Workspace. Your new workspace will now appear on your Projects page and be visible only to those with access.

Adding Team Members to a Workspace

1. From the Projects page, open the Workspace you want to manage.
2. Click on the ellipses menu (...) and go to Settings > Add Team Members.
3. Click Add team members and select who you want to invite.  
4. Use on the drop-down next to each team member’s name to set their access level.
   • Full Access: Can edit projects, move files, download assets, and add team members.
   • View Only: Can review projects, listen to voiceovers, and download files but cannot edit or move files.
5. To remove a user, click the drop-down menu next to their name and click Remove.
6. Click Update to save your changes.

Editing or Deleting a Workspace

To Edit a Workspace:

1. From the Projects page, open the Workspace you want to edit.
2. Click on the ellipses (…) menu and select Settings.
3. Update the name or color, then click Save.

To Delete a Workspace:

1. From the Projects page,open the Workspace you want to delete.
2. Click on the ellipses (…) menu and select Delete.

FAQs

Q: How is a Workspace different from a Folder?
A: Folders help organize projects but don’t offer role-based access control. Workspaces let teams manage access with different permission levels.

Q: Can users belong to more than one workspace?
A: Yes! Users can be part of multiple Workspaces as long as they’ve been added.

Q: Can I delete a Workspace and its contents?
A: You can delete an empty workspace. Projects must be moved before deletion.

Q: What are suggested projects?
A: These are the 12 most recently edited projects (e.g., created, updated, or generated clips).

Q: How many Workspaces can I have?
A: There is no limit–you can create as many Workspaces as you need!